Election of Directors

Section 1 - Prior to June 1 each year, six Directors-elect shall be elected by the membership.

Section 2 - Directors shall be nominated and elected in the following manner:

a. A Nominating Committee shall be composed of the three most recent past Presidents who agree to serve. The most recent past President on the Nominating Committee shall serve as Chair. The Club Secretary shall be an ex-officio, non-voting member.

 b. During the month prior to the election, a notice shall be published at least twice in the club bulletin which shall identify the members of the Nominating Committee and give notice of the date of the election.

 c. The Nominating Committee shall meet and prepare a ballot containing a list of nominees to be voted upon. The number of nominees shall be at least double the number of Directors to be elected.


Section 3 - At the meeting scheduled for the election, the ballot listing the nominees shall be distributed to the membership. The nominees who receive the highest number of votes shall be Directors-nominee. In the case of a tie for the Last Director-nominee, the Nominating Committee shall draw lots to break the tie.


Section 4 - The Vice President shall call and preside at a meeting of the Board of Directors-nominee within one week after their election for the purpose of selecting a President-nominee. Within 60 days after being selected, the President-nominee shall preside at a meeting of the Board of Directors-nominee for the purpose of selecting a Secretary-nominee a Treasurer—nominee, and a Sergeant at Arms-nominee. The President-nominee shall be selected from the six Directors-nominee unless there are none willing to serve who meet the other requirements. In the event none of the Directors who meet the requirements are willing to serve the Board of Directors-nominee shall select an eligible person from the general club membership. The President-nominee shall have been an active member of the Dublin Rotary Club for a minimum of two years as of June 1 in the year elected and shall have previously served a full term on the Board of Directors. The President- nominee shall serve as Vice President during the year prior to serving as President. In the event of a tie vote among the Board of Directors-nominee the Vice President shall cast the deciding vote.


Section 5 - The Board of Directors shall appoint a Director to fill a vacancy on the Board to serve the unexpired term.


Section 6 - The Board of Directors-Elect shalt appoint a Director-Elect to fill a vacancy on the Board of Directors-Elect.

 Board of Directors


Section 1 The governing body of this club shall be a Board of Directors consisting of not less than six, nor more than eleven members. Six members of the Board of Directors shall be elected in accordance with the provisions of Article I, Section 1 of these By-Laws. The President, past President, President-elect, Secretary, and Treasurer shall automatically be members of the Board of Directors, with the President serving as Chairman, and the President-elect serving as Vice Chairman


 Duties of Officers

Section 1 - President. It shall be the duty of the president to preside at meetings of the club and board, and to perform such other duties as ordinarily pertain to the office of President.

Section 2- Immediate Past President. It shall be the duty of the immediate past president to serve as a director and to perform such other duties as may be prescribed by the president or the board.

Section 3 - Vice President. It shall be the duty of the vice president to preside at meetings of the club and board in the absence of the president, and to perform such other duties as ordinarily pertain to the office of Vice-President.

Section 4 - Secretary. It shall be the duty of the secretary to keep membership records; the organizational documents including the corporate records, constitution, and bylaws; record attendance at meetings; send out notices of club, board, and committee meetings; record and preserve the minutes of such meetings; report as required to RI, including the semiannual reports of membership on 1 January and 1 July of each year, which shall include per capita dues for all members and prorated dues for active members who have been elected to membership in the club since the start of the July or January semiannual reporting period; report changes in membership; provide the monthly attendance report, which shall be made to the district governor within15 days of the last meeting of the month; collect and remit RI official magazine subscriptions; and perform other duties as usually pertain to the office of secretary.

Section 5 - Treasurer. It shall be the duty of the treasurer to have custody of all funds, accounting for same to the club annually and at any other time upon demand by the board and to perform such other duties as pertain to the treasurer’s office. Upon retirement from office the treasurer shall turn over to his or her successor or to the president all funds, books of accounts or any other club property in the treasurer’s possession.

Section 6 - Sergeant-at-Arms. The duties of the sergeant-at-arms shall be such as are usually prescribed for such office and such other duties as may be prescribed by the president or the board.


Section 1 - Annual Club Assembly for Election of Board of Directors-Nominee. During the month of December of each year a meeting of this club shall be held to elect the Board of Directors-Nominee.

Section 2 - Annual Meeting. An annual meeting of this club shall be held on first meeting day in June in each year, at which time the election of directors to serve for the ensuing year shall take place.

Section 3 - The regular weekly meetings of this club shall be held on Friday at 12:30. Due notice of any changes in or canceling of the regular meeting shall be given to all members of the club.

Section 4 - One-third of the membership shall constitute a quorum at the annual and regular meetings of this club.

Section 5 - Special meetings of the board shall be called by the president, whenever deemed necessary, or upon the request of two members of the board, due notice having been given.

Section 6 - A majority of the board members shall constitute a quorum of the board.

 Fees and Dues

Section 1 - The admission fee shall be $100 to be paid before the applicant can qualify as a member.

Section 2 - The membership dues shall be established by the board annually, payable quarterly or the first day of July, October, January and April, with the understanding that a portion of each semiannual payment shall be applied to each member’s subscription to the RI official magazine. If the board makes no change in membership dues, the membership dues shall remain as previously established

 Method of Voting

The business of this club shall be transacted by viva voce vote except the election of officers and directors which shall be by ballot. The board may determine that a specific resolution be considered by ballot rather than by viva voice vote.


Section 1 - (a) The president shall, subject to the approval of the board, appoint the following standing committees:

Club service committee

Community service committee

International service committee

Member service committee

Vocational service committee

Youth service committee

(b) The president shall, subject to the approval of the board, also appoint such committees on particular phases of community service, international service and vocational service as deemed necessary.

(c) The Club Service Committee, Community Service Committee, the International Service Committee, the Member Service Committee, the Vocational Service Committee, and the New Generations Service Committee shall each consist of a chairman, who shall be named by the president from the membership of the board, and of not less than two other members.

(d) The president shall, subject to the approval of the board, and as desired appoint committees on particular phases of club service such as: Attendance committee Fellowship activities committee Membership committee Membership development committee Program committee  Public relations committee appoint one member each year to be the following committees: Classifications committee Rotary information committee and appoint any other committees that the President may deem necessary for the internal administration of club affairs.

(e) Where feasible and practicable in the appointment of club committees, there should be provision for continuity of membership, either by appointing one or more members for a second term or by appointing one or more members to a two-year term. Ordinarily, no member shall be assigned to serve on the same committee for more than two successive years, except as otherwise specifically provided in these by-laws.

(f) The classifications and Rotary information committees shall each consist of three members, one member of each committee to be appointed each year for a term of three years. The first appointments made under this provision shall be as follows: Three members: one member for a term of one year; one member for a term of two years; one member for a term of three years.

(g) The president shall also appoint one member of the board who shall be responsible for all club service activities and who shall supervise and coordinate the work of all committees appointed on particular phases of club service.

(h) The president shall be ex officio a member of all committees and, as such, shall have all the privileges of membership thereon.

(i) Each committee shall transact such business as is delegated to it in the by-laws and such additional business as may be referred to it by the president or the board. Except where special authority is given by the board, such committees shall not take action until a report has been made to the board and approved by the board.

 Duties of Committees

The duties of all committees shall be established and reviewed by the president for his or her year. In declaring the duties of each, the president shall reference appropriate RI materials and the Avenues of Service when developing plans for the year. Each committee shall have a specific mandate, clearly defined goals, and action plans established by the beginning of each year for implementation during the course of the year. It shall be the primary responsibility of the president-elect to provide the necessary leadership to prepare a recommendation for club committees, mandates, goals, and plans for presentation to the board in advance of the commencement of the year as noted above.

Leave of Absences

Section 1 Upon written application to the board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the club for a specified length of time.


Section 1 - The treasurer shall deposit all funds of the club in some bank to be named by the board.

Section 2 - All bills shall be paid only by checks signed by the treasurer upon vouchers signed by any officer. A summary of transactions by a certified public accountant or other qualified person shall be made once each year of all club's financial transactions.

Section 3 - Officers having charge or control of funds shall give bond as may be required by the board for the safe custody of the funds of the club, cost of bond to be borne by the club.

Section 4 - The fiscal year of this club shall extend from July 1st to June 30th, and for the collection of members’ dues shalt be divided into quarterly periods extending from July 1st to September 30, October 1st to December 31st, January 1st to March 31st, and April 1st to June 30 th . The payment of per capita dues and magazine subscriptions to Rotary International shall be made on July 1st and January 1st of each year on the basis of the membership of the club on those dates.

Section 5 - At the beginning of each fiscal year the board shall prepare or cause to be prepared a budget of estimated Income and estimated expenditures for the year, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board.

 Method of Electing Members

Section 1 - Active members

(1) The name of a prospective member, proposed by an active member of the club or by the membership development committee, shall be submitted to the board in writing, through the club secretary. The proposal for the time being shall be kept confidential, except as otherwise provided in this procedure.

(2) The board shall request the classifications committee to consider and report to the board on the eligibility of the proposed member from the standpoint of classification, and shall request the membership committee to Investigate and report to the board on the eligibility of the proposed member from the standpoint of character, business and social standing, and general eligibility.

(3) The board shall consider and approve or disapprove the recommendations of the classifications and membership committees and shall then notify the proposer, through the club secretary, of its decision.

(4) If the decision of the board is favorable the proposer, together with one or more members of the Rotary information committee, shall inform the prospective member of the purposes of Rotary and of the privileges and responsibilities of membership in the club, following which the prospective member shall be requested to complete and submit an application for membership and to give his permission for his name and proposed classification to be published to the club.

(5) If no written objection to the proposal, stating reason, is received by the board from any member of the club within 10 days following publication of the name of the prospective member, upon payment of his admission fee, as prescribed in Article V of these by-laws, the proposed member shall be considered to be elected to membership. If any objection has been filed with the board, it shall consider the same at any regular or special meeting of the board and shall ballot on the proposed member. If not more than one (1) negative vote is cast by the members of the board in attendance at such regular or special meeting, the proposed member, upon payment of the prescribed admission fee, shall be considered to be elected to membership. Following the member's election to membership as herein provided, the club secretary shall issue a membership card to the member and shall report his or her name to the general secretary of Rotary International.

(6) The member shall be formally introduced as a new member at a regular meeting of the club.

Section 2 - Honarary Members. The name of a proposed candidate for honorary membership shall be submitted by an active member through the secretary to the board of directors in writing and the election shall be in the same form and manner as prescribed for the election of an active member provided, however, that such proposal may be considered at any regular or special meeting of the board and that the board may at its discretion waive any of the steps as set forth in Section 1 of this Article and proceed to ballot on the proposed member. If not to exceed one (1) negative vote is cast by the members of the board in attendance at the regular or special meeting, the proposed member shall be considered duly elected.



Section 1 - No resolution or motion to commit this club on any matter shall be considered by the club until it has been considered by the board. Such resolutions or motions, if offered at a club meeting, shall be referred to the board without discussion.

ARTICLE XIII Order of Business
Meeting called to order. Introduction of visiting Rotarians. Correspondence and announcements. Committee reports if any. Any unfinished business. Any new business. Address or other program feature. Adjournment.


These By-Laws may be amended by a majority vote of the members in attendance at any regular or special meeting. Notice of the meeting shall be mailed to each member entitled to vote at least 10 days prior to the meeting. The notice shall set forth the time and place of the meeting and a copy of any amendment to be considered at the meeting.

END OF ROTARY CLUB of DUBLIN, GEORGIA, INC.’s BY-LAWS As amended on _________________________